Payroll Hours Calculator
Convert work hours, minutes, lunch breaks, overtime, and decimal time into payroll-ready totals.
- Estimate paid hours, decimal hours, and gross pay
- Optional overtime after 40 hours / week
- Handles overnight shifts and lunch breaks
- Works on phone, tablet, and desktop
Unpaid lunch or break
USD per hour
Result
Enter your times and tap Calculate to see paid hours, decimal hours, and estimated gross pay.
Estimate only. Not payroll, tax, or HR advice.
This calculator is for general payroll time estimates only. It does not replace payroll, tax, legal, or HR advice.
Built for quick payroll time estimates
Payroll Hours Calculator focuses on one thing: clear arithmetic for U.S. payroll-time work. Time conversion, payroll hours, time cards, rounding, overtime, and pay estimates. No account required. Calculations run in your browser. No payroll compliance claims.
Estimate-first tools
Every calculator is a fast estimate you can sanity check against your timesheet or paycheck.
Clear calculation logic
We document the math behind each tool on our methodology page.
No account required
Calculators run in your browser. We do not require login or store your time entries.
From clock punches to a paycheck
Every paycheck starts with the same three numbers: when the shift began, when it ended, and how long the unpaid break was. Our payroll hours calculator takes those inputs, converts them into decimal hours, applies the weekly overtime threshold, and multiplies by your hourly rate so you get a clean gross-pay estimate in seconds.
The same math works for one shift, a full week, or a biweekly pay period. Overnight shifts that cross midnight, mid-shift lunch breaks, and split punches are all handled the same way — no spreadsheet formulas to remember and no rounding surprises.
Open the payroll hours calculator
Built for weekly and biweekly timesheets
Most U.S. employers run payroll on a weekly or biweekly cycle. The time card and timesheet tools on this site mirror that workflow: enter each day's start, end, and break, and the calculator shows daily decimal totals, weekly totals, and any overtime hours that cross the 40-hour federal threshold.
Need a printable record? The output reads cleanly enough to paste into a paper timesheet, an HR portal, or an invoice — useful for hourly employees double-checking a paycheck, managers approving time cards, and freelancers billing clients by the hour.
Popular Payroll Calculators
Convert clock-in and clock-out times into paid hours and gross pay estimates.
Time Conversion Tools
Convert between hours, minutes, and decimal hours for payroll.
Time to Decimal
Convert hours and minutes into decimal hours for payroll.
Decimal to Time
Convert decimal hours back into hours and minutes.
Minutes to Decimal
Convert minutes into a decimal hour value for payroll.
Hours & Minutes
Add or subtract multiple time entries in hours and minutes.
Conversion Chart
Look up minute-to-decimal conversions for payroll.
Decimal Hours Chart
Reference chart of minutes to decimal hours with copy and search.
Timesheet and Time Card Tools
Daily and weekly tracking with breaks and overtime.
Time Card
Calculate daily and weekly time card totals from clock in and out.
Work Hours
Calculate daily and weekly work hours worked.
Weekly Timesheet
Track Monday through Sunday hours, overtime, and gross pay.
Time Card with Lunch
Time card with separate clock in, lunch start, lunch end, and clock out.
Lunch Break
Calculate paid hours after deducting an unpaid lunch break.
Biweekly Time Card
Track 14 days of clock in and out for biweekly payroll.
Shift Hours
Calculate paid hours for a single shift, with overnight support.
Night Shift Hours
Calculate paid hours for overnight shifts crossing midnight.
Overtime and Pay Tools
Estimate regular pay, overtime pay, and total gross pay.
Overtime
Calculate regular pay, overtime pay, and total estimated pay.
Hourly Pay
Calculate gross pay from hourly rate, hours, and overtime.
Salary to Hourly
Convert annual salary into an hourly rate.
Hourly to Salary
Convert an hourly rate into an annual salary estimate.
Gross Pay
Calculate total gross pay from regular, overtime, and bonus.
Net Paycheck
Estimate take-home pay after taxes and deductions.
Time and a Half
Calculate the time and a half rate and overtime pay.
Double Time
Calculate double time rate and total double time pay.
Payroll Rounding Tools
Apply 5, 6, 10, and 15 minute clock rounding rules.
7 Minute Rule
Round clock times to the nearest quarter hour using the 7 minute rule.
Clock Rounding
Round clock times to 5, 6, 10, or 15 minute increments.
Quarter Hour Rounding
Round any clock time to the nearest 15 minutes.
Six Minute Rule
Round clock times to the nearest 6-minute (one tenth hour) increment.
Freelance and Billing Calculators
Calculate billable hours, invoice totals, and freelance rates.
PTO and Work Schedule Tools
Track PTO accrual and weekly work schedule targets.
Popular Calculators
Payroll Hours
Convert clock-in and clock-out times into paid hours and gross pay.
Time to Decimal
Convert hours and minutes into decimal hours for payroll.
Time Card
Calculate daily and weekly time card totals from clock in and out.
Overtime
Calculate regular pay, overtime pay, and total estimated pay.
7 Minute Rule
Round clock times to the nearest quarter hour using the 7 minute rule.
Minutes to Decimal
Convert minutes into a decimal hour value for payroll.
Decimal Hours Chart
Reference chart of minutes to decimal hours with copy and search.
Biweekly Time Card
Track 14 days of clock in and out for biweekly payroll.
Lunch Break
Calculate paid hours after deducting an unpaid lunch break.
Hourly Pay
Calculate gross pay from hourly rate, hours, and overtime.
Salary to Hourly
Convert annual salary into an hourly rate.
Freelance Rate
Suggest an hourly rate based on income goal and expenses.
Payroll Guides
Plain-English reading on payroll math, decimal hours, overtime, and timesheets.
How to Calculate Payroll Hours
Step-by-step guide to calculating payroll hours from clock in and clock out times, with break deductions, decimal conversion, and overtime examples.
Minutes to Decimals
Convert minutes into decimal hours for payroll using a simple divide-by-60 method, with a full minute-to-decimal reference chart and worked examples.
How to Calculate Overtime
Calculate overtime hours and pay under the U.S. 40-hour weekly threshold, with time and a half, double time, and weekly worked examples.
How to Calculate Time Card Hours
Calculate time card hours daily and weekly: clock in and out, lunch breaks, decimal conversion, and total weekly pay for hourly employees.
Payroll vs Regular Hours
What is the difference between payroll hours and regular hours? Definitions, examples, and how each shows up on time cards and pay stubs.
Decimal Hours Explained
What decimal hours are, why payroll software uses 8.25 instead of 8h 15m, how to convert, and how decimal time avoids base-60 errors.
How payroll hours are calculated
Payroll hours are the paid hours an employee worked in a pay period. The standard formula is (End time − Start time) − Unpaid breaks. The result is converted to decimal hours by dividing total minutes by 60, then multiplied by an hourly rate to estimate gross pay. Hours over the weekly threshold (typically 40 in the U.S.) are paid at a premium overtime rate.
Why decimal hours matter for payroll
Payroll software multiplies hours by an hourly rate. Working in base-60 (hours and minutes) leads to arithmetic mistakes. Decimal hours like 8.25 for 8 hours 15 minutes keep the math accurate and consistent across timesheets, invoices, and pay stubs.