Time Card Calculator
Track daily clock-in and clock-out times across the week with breaks and hourly rate. Get daily totals, weekly hours, decimal hours, and an estimated gross pay.
| Day | Clock in | Clock out | Break (min) | Hours |
|---|---|---|---|---|
| Mon | 7h 30m | |||
| Tue | 7h 30m | |||
| Wed | 7h 30m | |||
| Thu | 7h 30m | |||
| Fri | 7h 30m | |||
| Sat | , | |||
| Sun | , |
Weekly total
Formula
For each day: (Out − In) − Break. Sum across days for weekly hours. Multiply by hourly rate for gross pay.
Example calculation
Mon-Fri 9:00-17:00 with a 30-minute lunch each day = 5 × 7.5 = 37.5 weekly hours.
Common mistakes
- Leaving the break field blank when a lunch is unpaid.
- Entering AM/PM in the wrong field.
- Skipping days that need 0 hours.
About this calculator
What the Time Card calculator does
Build a daily time card from clock-in, clock-out, and lunch entries, then total the week with optional overtime and pay estimates. The tool gives you a per-day breakdown, a weekly subtotal, and a clean split between regular and overtime hours along with an estimated gross pay figure when you supply an hourly rate.
When to use it
Use it when you have a paper time card, a mobile clock app, or written notes and you need to verify the weekly total before submitting it for payroll. It is also useful when you are reconciling a stub against your own notes, when a manager asks you to model a few different week shapes, or when you are preparing a backup record for a payroll dispute.
How the calculation works
Each day calculates paid minutes as end minus start, minus the break. The week sums those minutes, splits anything past the overtime threshold (40 hours by default) into overtime hours, and applies your hourly rate. Overnight shifts work because the calculator adds 24 hours when end is before start. Pay is regular plus overtime at the multiplier.
How to read the result
Look at the day total to confirm a single shift, the weekly total for the gross hours that should match payroll, and the overtime split to see how much of the week falls under premium pay. The estimated gross pay is before any tax or deduction, so always compare it to the gross line on a stub, not the net.
Practical example
Five days of 8:00 AM to 4:30 PM with 30 minute lunches gives five 8 hour days for a 40 hour week. A sixth 8 hour day pushes 8 hours into overtime, so at $22 the week pays $880 regular and $264 overtime, totaling $1,144 gross. Cutting one weekday short by an hour drops the regular block to 39 and pushes only 7 hours into overtime.
Common limitation or caution
Federal overtime is generally weekly at 40 hours, but several states use daily overtime, double time, or seventh-day rules. The tool does not pick a state rule for you. If you are in California, Alaska, Nevada, or one of the other states with daily overtime, confirm your local rules before using the pay estimate as anything more than a rough gut check.
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Frequently Asked Questions
Before you use the result
Our calculators give quick payroll-time and pay estimates. Your final paycheck depends on factors this tool does not see, including employer policy, state and local rules, time clock rounding, paid versus unpaid breaks, premium pay, deductions, and how your payroll provider applies them.
- Confirm pay rules with your employer, payroll provider, or HR team.
- Overtime, breaks, and rounding rules can change by state.
For how each calculation is built, see our methodology and disclaimer.